---
title: "Showround Scheduler: The Smarter Way to Book Showrounds"
description: "Showround Scheduler: The Smarter Way to Book Showrounds"
---
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# Showround Scheduler: The Smarter Way to Book Showrounds
### Showround Scheduler for Venues
Showround Scheduler is Bridebook’s viewing management tool for wedding venues. Couples can request a showround online, while you choose your availability and decide which requests to approve.
Use it to manage viewing requests, collect key details in advance, keep your diary organised and track what happens after each visit.
### Why use Showround Scheduler?
- **Save time:** Let couples request viewing times directly from your Bridebook profile or booking link.
- **Qualify enquiries:** Ask about budget, guest numbers, preferred wedding date, ceremony plans and wedding style before confirming a viewing.
- **Stay in control:** Set your availability, approve or decline requests, and add appointments arranged elsewhere.
- **Reduce no-shows:** Automatic SMS confirmations, reminders and attendance reconfirmation help couples keep track of their visit.
- **Track results:** Record attendance and booking likelihood to help prioritise follow-ups.
### Getting Started
#### Step 1: Set Your Availability
Go to the **Showround Scheduler** settings within your Bridebook account.
From here you can:
- Select the days and times you're available for showrounds
- Set a minimum notice period for bookings
- Create recurring weekly availability
- Update your schedule whenever needed
You can set showround durations of up to **120 minutes** and use the full **24-hour scheduling range**, including evening and late-night viewings.
Only the availability you choose will be visible to couples.
#### 2. Add pre-screening questions
Create questions for couples to answer before they submit a showround request. For example, you might ask about their:
- Wedding budget
- Expected guest numbers
- Preferred wedding date
- Ceremony plans
- Wedding style
Their answers can help you assess the enquiry and prepare a more personalised viewing.
#### 3. Share your booking link
Couples can request a viewing through your **Bridebook venue profile** or your **unique Showround Scheduler link**.
Share your link on your website, social media and marketing materials, or include it in emails and [Couples Manager replies](https://business.bridebook.com/leads). You can also add it to your [Message Templates](https://business.bridebook.com/settings/message-templates) so it is ready to use.
###### 
#### 4. Review and respond to requests
**Showround requests are not automatically confirmed.** You decide whether to approve or decline each request.
You can view and manage requests in three places:
- **Dashboard:** See upcoming showrounds and pending requests.
- **Calendar:** Review and respond through the pending requests panel.
- **Inbox:** Open your conversation with the couple and use the showround request banner to **Approve** or **Decline**.
If you need more information before deciding, continue the conversation with the couple in your Inbox.
Once you approve a request, the booking is confirmed and added to your **Showround Scheduler calendar**.
### Managing Your Calendar
##### Adjust individual slots
Turn on **Show Slots** to see each viewing slot within your availability blocks.
You can remove a single slot or an entire block, then choose whether the change applies to **one week** or **all future weeks**. Removed slots are saved automatically as availability exceptions.
This lets you block out unavailable times without changing the rest of your schedule.
### 
###### Benefits
- Fine-tune your calendar without affecting other availability
- Quickly block out unavailable times
- Clearly see exactly what couples can book
#### **-1.png?width=602&height=314&name=image%20(12)-1.png)**
### Add showrounds arranged elsewhere
You can manually add viewings arranged outside Bridebook to keep your appointments together in one calendar.
If the couple is not already in Bridebook, you can create their record directly from the showround setup:
1. Enter the couple’s details, including a **phone number**.
2. Save the record.
3. The couple is automatically added to **Couples Manager** and linked to the showround.
-2.png?width=602&height=443&name=image%20(10)-2.png)
### Delete cancelled or outdated events
If a viewing is cancelled or no longer relevant, delete it directly from the Scheduler to keep your calendar up to date.
Bridebook keeps the necessary cancellation information in the background.
Automatic reminders and reconfirmation
Couples receive **SMS confirmations and automatic reminders**, and are asked to reconfirm attendance before their viewing.
These messages help couples keep track of their appointment and reduce the chance of a missed showround.
-1.png?width=602&height=300&name=image%20(9)-1.png)
Record showround attendance
After a viewing, record whether the couple attended using the **YES/NO attendance box**.
You can find it in either of these places:
- **Couples Manager:** Inside your conversation with the couple.
- **Calendar:** On the couple’s showround event.
Select **YES** if they attended or **NO** if they did not.
These attendance boxes replace the previous **“Showround completed” pop-up** in Couples Manager.
#### Track booking likelihood
You can also record how likely the couple is to book using a **5-point scale**. Together with attendance information, this can help you spot no-show trends and decide who to follow up with.
### Receive feedback from couples
Couples can now share feedback after attending a showround. Once submitted, their feedback is shared directly with your venue, helping you understand their experience.
#### When are couples invited to give feedback?
Couples receive an invitation by **email, SMS and push notification**, **2 hours after the scheduled start time of their approved showround**.
The showround must be **approved** for these invitations to be triggered. Pending requests do not trigger them.
**The timing is based on the showround’s start time, rather than when it ends.**
#### How do couples submit their feedback?
1. The couple opens the link in their feedback invitation.
2. The link takes them to the **Bridebook app or website**, where a feedback form appears.
3. They complete and submit their feedback.
4. Their feedback is then shared directly with your venue.
### Where can I view and respond to showround requests?
You can now find and manage showround requests in three places within your Bridebook Business account:
- **Dashboard:** See your upcoming showrounds and pending requests directly on your dashboard.
- **Calendar:** Use the pending requests panel in your calendar to review and respond to outstanding showround requests in one place.
- **Inbox:** Respond to a couple’s showround request directly within your conversation with them.
These options make it easier to keep track of requests and respond promptly, helping couples plan their visit to your venue.
### Frequently asked questions
### Can couples book a showround without my approval?
No. Couples submit a request, and you decide whether to approve or decline it.
### Can I add viewings arranged outside Bridebook?
Yes. Add them manually in the Scheduler. If the couple is not already in Bridebook, you can create their record during setup.
### Can I change my availability?
Yes. You can update your recurring schedule or remove individual slots and availability blocks.
### Can I offer evening viewings?
Yes. The Scheduler supports a full **24-hour scheduling range**.
### Do I need to send feedback invitations myself?
No. Feedback invitations are sent automatically by email, SMS and push notification **2 hours after an approved showround’s scheduled start time**.
#### **Ready to get started?**
[**Open Showround Scheduler**](https://business.bridebook.com/events/calendar) to set your availability, add your pre-screening questions and start sharing your booking link.
### **Need help?**
If you have any questions about setting up or using Showround Scheduler, our Customer Support team is here to help.
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