Showround Scheduler: The Smarter Way to Book Showrounds

Showround Scheduler for Venues

The Showround Scheduler is a built-in booking tool in Bridebook that helps you manage your venue showrounds more efficiently. Instead of juggling enquiries and manual diary updates, you can set availability, collect key details in advance, confirm bookings, and track attendance, all in one place.

Below is a step-by-step guide to setting up and using the Scheduler.

1. Set Your Availability

• Go to your Bridebook profile.

• Open the Showround Scheduler settings.

• Add the days and times you’re available for showrounds.

• Only the slots you choose will be visible to couples.

• Update or adjust your availability at any time.

🆕 More flexible availability options

You can now:

• Choose longer showround durations (up to 120 minutes)

• Add availability at any time of day, thanks to the new 24-hour calendar range

• Support later viewings (e.g., 8:30–9pm) or unique schedules that suit your venue

This gives you far more control over how and when you host viewings.

🗓️ View & Remove Individual Viewing Slots

You can now use the “Show slots” toggle to see every individual viewing slot within your availability blocks and adjust them with precision.

What’s new

• Turn on “Show slots” to display all individual slots inside an availability block.

• Remove a single slot or an entire block, either for just the current week or for all future weeks.

• Any removed slots are automatically recorded as exceptions in your availability settings.

Why this is helpful

• Easily fine-tune your schedule without affecting other slots.

• Keep your availability accurate if certain times become unavailable.

• Clearly see exactly which viewing slots are being offered to couples.

2. Add Pre-Screening Questions

Create a short set of questions to capture important details such as:

• Budget

• Guest numbers

• Wedding style

• Ceremony plans

Couples answer these before submitting a booking request.
This helps you prioritise the right enquiries and personalise each showround.

3. Share Your Booking Link

Couples can book through:

• Your Bridebook venue profile

• Your unique calendar link, which you can share in emails, on your website, or via social media

This reduces back-and-forth and encourages faster conversions.

4. Manage Requests

When a couple submits a viewing request, it appears in your dashboard.

You can:

• Approve the booking

• Decline the request if the couple isn’t the right fit

• Add a message for clarification when needed

Approved bookings populate your Showround Scheduler automatically.

5. Automated Reminders

• Couples will receive SMS reminders before their showround.

• This helps reduce no-shows and ensures they arrive prepared.
  
  

6. Track All Showrounds in One Place

• View all upcoming showrounds in your Bridebook dashboard.

• Add bookings manually if they were arranged outside of the scheduler, so nothing gets missed.
  

Import Couples Directly from the Showround Page

We’ve made it much easier for venues to schedule a showround with couples who are not yet in Bridebook.

What’s new

• Venues can now import a couple directly while setting up a showround — without leaving the Scheduler.

• The import form now requires a phone number.

• Once saved, the couple is automatically created in Couples Manager and immediately linked to the showround event.

Why this matters

• Many venues want to record all their showrounds in Bridebook, including those with non-Bridebook couples.

• Previously, venues had to import the couple in Couples Manager first, then return to the Scheduler to create the event.

• Now the entire process can be completed directly from the Scheduler — faster and simpler.

Showround Attendance Tracking

Venues can now record:

• Whether the couple attended their showround

• How likely the couple is to book (5-point scale)

This feature helps you identify no-show patterns early and understand which couples have strong intent.

Where this appears

You’ll see the attendance modal:

• In Couples Manager (conversation view)

• In the Showround Scheduler Calendar view

• In the Agenda view

How it works

• The modal appears 15 minutes after the scheduled start time

• It is always editable, so you can correct mis-clicks or update your assessment later

This gives Bridebook the first reliable data set on attendance and booking likelihood.

Delete Scheduled Events

If a couple cancels or a showround becomes irrelevant, you can now delete the event entirely.

• Keeps your calendar clean

• Removes clutter from no-longer-needed entries

• Still triggers the correct internal cancellation/decline flow

• Bridebook stores a backend record automatically

This makes it easier to keep an accurate, usable diary.

Tips for Getting Started

• Setup takes less than 5 minutes

• Start small: test the Scheduler with a few showrounds

• Keep your availability updated regularly

• Use pre-screening questions to filter the right couples

Why Venues Find Scheduler so Useful: 

Save time

No more chasing couples for slots — they can only request the times you’ve already selected.

Reduce no-shows

Automatic SMS reminders and new attendance tracking help ensure couples turn up.

Qualify enquiries

Pre-screening questions give you key details up front (budget, guest count, style).

Stay organised

All showrounds — including manually added ones — appear in one central dashboard.

Professional couple experience

Couples expect to book online. The Scheduler gives them a smooth, modern process that reflects well on your venue.

👉 Ready to give it a try?
Log in to your Bridebook account, set up your availability, and let couples start booking showrounds with just a click.